Weekly Work Schedule Template

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Weekly Work Schedule Template

Posted on September 18, 2017 by Kristin Proctor

Creating and managing employee work schedules and changes can be difficult when you don’t have the right communication tools already in place. Managers of restaurants, coffee shops, fast food chains, grocery stores, and the like need to consider providing their team with a work schedule in a way that’s easy for everyone to skim and access. A weekly work schedule template is the best place to get started.

Want to make your team communication more efficient? Learn more about how Crew can help you!

Why Use an Employee Work Schedule Template?

A printable work schedule is a must for any part-time or full-time employee who works hourly shifts. Posting a shift schedule in the workspace is usually a manager’s first choice, but it’s not always the most effective. Unless an employee is scheduled during the previous workweek, he or she will have to call in to find out the information listed on the shift schedule. This can lead to an overlooked shift, missed hours, and accidental understaffing on key days.

Still, if you choose to go this route, you can download a weekly work schedule, usually in the form of an Excel template. Using an Excel spreadsheet means that you can download one at your discretion to use during the workweek. If you have a smaller team, for instance, a weekly employee shift schedule template is a good option. It’s a very smart way to get your week planned quickly. The only drawback is that you must know how to use Excel.

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Things to Keep in Mind When Choosing a Template

Not every free weekly work schedule is created equal. You want it to accommodate the information your employees need, all at a glance. You also need to keep a few tips in mind when creating the schedule.

Always consider your employee’s preferences before making the schedule. These preferences can include the number of hours each employee wishes to work, any timing restrictions, and even coworker compatibility. The goal isn’t to please or even accommodate everyone’s wishes, but knowing these preferences helps boost your whole team’s productivity.

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You’ll also need to keep track of employee absence requests, which can be difficult to do without the right software to do so. An online calendar like Google Calendar can certainly help, but you will still need to consult the application or software you’re using before finalizing the schedule. It’s also important to make the schedule ahead of time. A week in advance is good, but drawing it up even earlier would be better for everyone. That way, you can post it multiple weeks in advance to give your employees a clearer heads-up.

A Better Option

While workweek templates do have their place in the world, technology now gives managers access to even better alternatives. An app like Crew focuses on team scheduling and communication, putting relevant information directly in employees’ hands. It keeps everyone informed and makes managing shift schedules and covering for employee absences a breeze. Download the free Crew app to see how the app can transform your team communication and productivity.

Crew helps to improve communications and saves time.
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